Exporting data

Exporting your data can be useful for a number of reasons, from saving it locally for backup purposes, to uploading the data into a partner service for an email campaign.

Exporting data from CATS can be done from one of two ways:

1. Resume Attachments

Specific to Candidate records, you can download the resume attachment for a candidate by clicking on the attachment's link in their record that you want to download, and then clicking on the download icon in the upper right hand corner of the preview page.

You can download resumes for multiple candidates from any of the candidate grids by using the Actions dropdown and selecting Download Resume Attachments. Keep in mind that this will only download attachments that are marked as "is resume" in that candidate's record.

Due to the potential file size of the download, we limit this export to 500 candidates.

2. Spreadsheet files

You also have the ability to export specific fields from CATS records into either an Excel (.xls) file or a CSV file. You'll find these options from the Actions dropdown for most grids (Candidate, Contact, Company, Job Order and Activity) in CATS. After selecting the file type, you'll be asked to select which columns you'd like to have included in the export. CATS will default to selecting whatever active columns are on the grid that the action was selected from, but you can also use the Layouts function to select a previously saved column layout, or manually select other columns.

Spreadsheet exports are limited to 10,000 records, and we typically recommend limiting the columns to around 20 or so.

There is also an Account Backup feature available for those who wish to download an entire backup of all of their data. For more information, see our article on backing up your account.